Compliance is something that a third party administrator monitors every day in everything that they do. Every step and every staff member is on the front lines of government compliance and customer service. Since the financial and liability risk from even an inadvertent error in government compliance can cost far more than some expensive medical claims, the care with which we work is absolutely critical. Our dedication and personal attention to compliance is one of the most valuable yet often overshadowed services that we provide.

ERISA compliance involves a complex set of laws that are jointly enforced by the Department of Labor and the Internal Revenue Service. From the early stages of our relationship, we help clients understand compliance and maintain plans that follow state and federal guidelines and regulations. We go the extra mile to make sure employer plans are prepared for ERISA compliance and any audits that may be necessary.

We stay on top of all HIPAA requirements, making sure that eligibility, benefits, and premiums do not discriminate on the basis of any health factors. Our non-discrimination processes involve both plan review and testing to make sure that all benefits are within compliance guidelines.

Privacy and confidentiality are long standing principles in the way we conduct business at A&I Benefit Plan Administrators, Inc. Our HIPAA Privacy standards are in full compliance with federal regulations and we regularly review and re-educate our staff on the handling of Protected Health Information (PHI) and compliance requirements.

Our HIPAA administration services include:

• Tracking and Accounting of Disclosures
• Business Associate Agreements
  • A&I Business Partners
  • Client Business Partners
• Educational Seminars on HIPAA Compliance

A&I has closely monitored the HIPAA Security rules for storage and transit of ePHI (electronic Protected Health Information) and will maintain all plans we administer under the new requirements and guidelines. The HIPAA security rule focuses on three main areas highlighted below:

Administrative Safeguards

• Security Management Processes
• Assigned Security Responsibility
• Workforce Security
• Information Access Management
• Security Awareness and Training
• Security Incident Procedures
• Contingency Plan
• Evaluation
• Business Associate Contracts and Other Arrangements

Physical Safeguards

• Access Controls
• Audit Controls
• Integrity
• Person or Entity Authentication
• Transmission Security

Technical Safeguards

• Facility Access Controls
• Workstation Use
• Workstation Security
• Device and Media Controls